Executive Secretary

Post #
Health Research Inc. (HRI) Roswell Park Division
Research Subject Protection
Full-time; Days
HRI offers a competitive salary and comprehensive benefits package.
Description of Duties

Health Research, Inc. (HRI) Roswell Park Division is seeking a full-time Executive Secretary. The Executive Secretary performs administrative and clerical support within the Office of Research Subject Protection; assists in the daily administration function of the department and various review boards and committees; duties may vary based on needs of the group. Sends invitations for IRB meetings and tracks attendance. Prepares materials for meetings. Makes room and meal arrangements. Works in Click-IRB electronic system for submission assignments and quality checks. Functions as department eTime timekeeper. Prepares copies of FDA submissions and maintains official FDA files. Coordinates and tracks RSP training and education. Maintains RSP public webpages and internal i2 pages. Maintains adequate office supplies and renews journal subscriptions and professional memberships. Performs general office duties, i.e., copying, mail delivery, filing, phone calls, email and maintaining neat environment. Submits invoices for various departmental expenses. Tracks shipping, i.e., FedEx. Delivers and picks up mail from mailroom.


The applicant must have an Associate’s degree and the equivalent of two years of full-time secretarial or related experience; or a High School Diploma or High School Equivalency Diploma and the equivalent of three years of full-time secretarial or related experience. The preferred candidate will possess a Bachelor's degree and the equivalent of one year of full-time secretarial or related experience or an Associate's degree and the equivalent of two years of full-time secretarial or related experience; and will have experience working in a healthcare or research environment. The preferred candidate will also possess advanced computer skills with Microsoft Office programs and with electronic software systems and databases. The preferred candidate will also be detailed-oriented, have the ability to work independently and within standard operating procedures, and have excellent communication, organizational, and time management skills. The preferred candidate should be able to perform the above duties and responsibilities in a considerably complex and confidential environment requiring little or no supervision with broad latitude for utilizing judgment and initiative.

This is a grant-funded position. Compliance with funding requirements such as time and effort reporting, grant deliverables, and contract deliverables is required.
Health Research Incorporated (HRI) Roswell Park Division participates in the E-Verify program.
Affirmative Action/Equal Opportunity Employer/Qualified Individuals with Disabilities/Qualified Protected Veterans