$41,130 annually. Includes a comprehensive benefits package.
Description of Duties:
The Executive Secretary performs more complex administrative, clerical, and general office duties of a highly confidential nature. The Executive Secretary transcribes, types, maintains records and files, distributes mail, performs telephone reception, welcomes and directs on-site visitors, and duplicates and distributes photocopies. They also route faxes, revise work assignments at various subordinate levels to enhance administrative support efforts and meet department objectives, and participate in the team or group work activities in the office. The Executive Secretary performs the above duties and responsibilities in a considerably complex and confidential environment requiring little or no supervision with broad latitude for utilizing judgment and initiative.
Applicants must have an Associate’s degree and the equivalent of two years of full-time secretarial or related experience; or a High School Diploma or High School Equivalency Diploma and the equivalent of three years of full-time secretarial or related experience. The preferred candidate will have a Bachelor's or Master's Degree, five years of executive level administrative support experience, and one year experience in a clinical academic environment. They will also have advanced MS Office experience (Outlook, Word, PowerPoint, Excel) and ability to produce clear and effective written communication. They will have the ability to effectively communicate in person and on the phone, will have strong organizational skills, will have ability to self-direct and take initiative, will be adept at making travel arrangements on someone's behalf, and will have creative problem-solving skills.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at email@example.com.
Applicants must reference the Posting # when applying for this position.
Interested applicants may apply by uploading a cover letter and resume below in Microsoft Word or PDF format.