The Executive Secretary performs more complex administrative, clerical, and general office duties of a highly confidential nature, transcribes, types, maintains records and files, distributes mail, performs telephone reception, and welcomes and directs on-site visitors. The Executive Secretary also duplicates and distributes photocopies, routes faxes, revises work assignments at various subordinate levels to enhance administrative support efforts and meet department objectives, and participates in the team or group work activities in the office. The Executive Secretary assists attorneys and paralegals in the Office of General Counsel & Compliance to enhance administrative support efforts and meet department objectives and interfaces with Roswell Park departments and external parties regarding contracts, scheduling, responding to communications and claims. They perform the above duties and responsibilities in a considerably complex and confidential environment requiring little or no supervision with broad latitude for utilizing judgment and initiative.
Applicants must have an Associate’s degree and the equivalent of two years of full-time secretarial or related experience; or a High School Diploma or High School Equivalency Diploma and the equivalent of three years of full-time secretarial or related experience. The preferred candidate will have experience with Microsoft Word, Excel, and databases.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at email@example.com.
Applicants must reference the Posting # when applying for this position.
Interested applicants may apply by uploading a cover letter and resume below in Microsoft Word or PDF format.