Administrative Assistant I
Functions as a para-professional, typically assigned to administrative departments, such as Finance, Planning, Human Resources or the Executive Office; performs duties in support of professional staff in the Department of Medicine - Breast service. Provide administrative research and clinical support; perform confidential and complex administrative, clerical and general office duties; type; maintain records, correspondence and files; work with confidential databases; distribute mail and faxes; cover phone lines; welcome and direct on-site visitors; maintain biosketches and Other Support documents; submit contract review sheets; utilize Merlin grant software to interpret and apply basic financial data; assist faculty with grant applications, manuscripts and presentations; coordinate travel arrangements and reimbursements; maintain calendar management for multiple faculty members; enter on-call coverage on Smart Web; provide backup coverage for other services; perform the above duties independently, confidentially, and with a high degree of organization and attention to detail.
The applicant must have an Associate’s degree and the equivalent of three years of full-time secretarial or related experience; or a High School Diploma or High School Equivalency Diploma and the equivalent of four years of full-time secretarial or related experience. The preferred candidate will have the following experience: Executive level administrative experience; Experience with Outlook calendar management; Coordination of travel arrangement and reimbursements and coordination/facilitation of special events. The preferred candidate will also have excellent verbal communication skills, proven integrity, appropriate office etiquette, and willing to work positively in a team based environment.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at email@example.com.