Administrative Assistant I
The Administrative Assistant I functions as a para-professional, typically assigned to administrative departments, such as Finance, Planning, Human Resources or the Executive Office; performs duties in support of faculty and staff in the Department of Pharmacology and Therapeutics. Performs more complex administrative, clerical, and general office duties of a highly confidential nature; transcribes, types, maintains records and files, maintain calendar for multiple faculty members, schedules and coordinates meetings and facilities; distributes mail; performs telephone reception; welcomes and directs on-site visitors; duplicates and distributes photocopies; revises work assignments to enhance administrative support efforts and meet department objectives. Obtains and enters data to support various projects; compiles, sorts and verifies accuracy of data; maintains established departmental policies and procedures, objectives, quality assurance programs, safety and compliance standards; provides administrative support for NIH, DOD and private foundation grant applications, prepares biosketches and other support as required; assist with travel reimbursements; seminar scheduling; and manuscript preparation. The Administrative Assistant I will prepare other written documentation as required and maintains, distributes, analyzes information for required records and reports.
Applicants must have an Associate’s degree and the equivalent of three years of full-time secretarial or related experience; or a High School Diploma or High School Equivalency Diploma and the equivalent of four years of full-time secretarial or related experience. The preferred candidate will have a background in grant proposal preparation and processing, demonstrated proficiency at the advanced level in Microsoft Office Word and Outlook, as well as working knowledge of Excel and Powerpoint and the ability to handle multiple tasks in a deadline driven environment. They will also have excellent organizational skills and the ability to work independently.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at email@example.com.