$44,274 annually. Includes a comprehensive benefits package.
Description of Duties:
The Administrative Assistant I coordinates travel arrangements and reimbursements; completes vouchers and purchase requisitions; manages calendars and sets up meetings for multiple faculty members; maintains bioskecthes and other support documents; assists with and routes grant applications, manuscripts and presentations. The Administrative Assistant I also performs more advanced duties i.e. obtains and enters data to support various projects; compiles, sorts and verifies accuracy of data; writes routine correspondence independently, often requiring technical knowledge of the particular function involved; plans and develops procedures to address service improvements in particular areas of assignments; maintains established departmental policies and procedures, objectives, quality assurance programs, and safety and compliance standards; attends meetings and records meetings minutes as required; and maintains, distributes, analyzes and projects information for required records, reports and statistics as directed. The Administrative Assistant I functions as an integral part of the Department of Medicine support staff team and is expected to perform the above duties independently, confidentially, and with a high level of organization and attention to detail.
Applicants must have an Associate’s degree and the equivalent of three years of full-time secretarial or related experience; or a High School Diploma or High School Equivalency Diploma and the equivalent of four years of full-time secretarial or related experience. The preferred candidate will have administrative/secretarial experience (multiple calendar maintenance, correspondence), experience coordinating travel arrangements, research related experience (grants, manuscripts, presentations), experience coordinating/facilitating special events, advanced experience with Microsoft Office (Outlook, Word, Excel, PowerPoint), and experience working with clinical/research personnel. They will also have a high quality resume (format, written communication skills, job history/stability) and an educational background in office skills, secretarial program and/or administrative curriculum.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at email@example.com.
Applicants must reference the Posting # when applying for this position.
Interested applicants may apply by uploading a cover letter and resume below in Microsoft Word or PDF format.